How to: set up a mileage or reimbursement rate

You have 3 reimbursement or mileage rate options available for your team - standard rates set by your country’s tax authority, no reimbursement rate, and a custom reimbursement rate.

If you set up a standard reimbursement rate, if your country updates its rate for the new tax year, we’ll automatically update these rates for you when they become effective.

If you have a custom rate set, your reimbursement rate will be valid for a period of 12 months after which you will need to update the rate.

To set up a standard rate:

1. Log in on the Driversnote website
2. Go to Settings > Reimbursement rates
3. Select Standard rates
4. Click 'Save' to save your choice

To set up a custom rate:

1. Log in on the Driversnote website
2. Go to Settings > Reimbursement rates
3. Select Custom rates and confirm your choice
4. Click on + Create custom rate
5. Enter the rate you’d like to be applied to your mileage and the time period you’d like to have this rate for
6. Click 'Save' to save your choice

To set up a no rate/ split percentage only:

1. Log in on the Driversnote website
2. Go to Settings > Reimbursement rates
3. Select "No Reimbursement"
4. Click 'Save' to save your choice

To edit a custom rate you’ve set:

1. Go to Settings > Reimbursement rates
2. Click on the rate you want to edit and make changes
3. Press Save to save the corrections, or Delete, if you’d like to delete the custom reimbursement rate