How to: create a detailed mileage logbook (general)

Set up Driversnote for your exact needs. We know everyone has different needs to make sure their logbook is tax-compliant. Below is a list of all reporting features. What do you need to include? Check out our country-specific guides (linked at the bottom), or you can also speak to your accountant or employer to confirm what you need to provide. 

Name / Workplace / Vehicle: Add your name, workplace and vehicle. In addition, you can add the address, license plate number, and employee ID number. 

Business / Personal: Track and log all business drives, or track and log both. Still trying to figure it out? Log both; you can filter out the ones you need come reporting time. 

Reimbursement or no reimbursement: Select Canada’s standard mileage rate for the current year or set your own custom rate. Don’t need rates? We can also show just a total summary of km and/or a percentage split between business and personal kilometres.

Odometer readings: Add your starting odometer when you start using our app. We will automatically calculate the readings for each trip afterwards. 

Notes: Need more than just Business? You can add notes, such as what you did on the trip, and write expenses and tolls so they show up on the report. 

Date ranges/reporting reminders: You can set up daily, weekly, biweekly, monthly and yearly reporting reminders and filters. Need another date range? We also have a custom date range option as well. Please make sure to enable reminders so you never forget.  

PDF reports: Save the report as a PDF where you can download it or email it to your accountant or employer

Edit in Excel: Reports are also available to download in Excel. This is an excellent option if you want additional columns and calculations or view the start & end times for each drive. 

Tax information

If you have questions about the rules for mileage reimbursement or deductions, check the mileage guides we have prepared or seek local advice from an accountant or tax professional.

IRS mileage guide (US) 

CRA mileage guide (Canada) 

Revenu Quebec mileage guide (Canada - Quebec)

ATO mileage guide (Australia) 

HMRC mileage guide (the UK) 

SKAT mileage guide (Denmark) 

Skatteverket mileage guide (Sweden) 

Belastingdienst mileage guide (Netherlands)

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