How to add your work schedule

Save time reviewing your auto-tracked trips by setting up your “work schedule”. This feature lets you categorize new trips based on departure time as either business or personal/private.

In this article

• Add your work hours to the Driversnote app
• Example 1 - Log business trips Monday-Friday
• Example 2 - Log all business and personal trips
• Example 3 - My work hours vary and change
• Example 4 - All trips in my vehicle are business related

Adding your work schedule to the Driversnote app

• Go to Settings in the app menu then select Auto-tracking
• If you already have a schedule set to track only within your work hours, you will see that option selected. You can tap on Schedule below that to make adjustments to your schedule, as detailed below.
• With this set, no trips outside those hours will be tracked. If you turn off this setting your work schedule will be reset to defaults. You can set this option at any time if you need to start only tracking within work hours.

• If you want to set your work schedule for the first time and still want to track outside work hours, under Category select Based on schedule
• Then tap on Schedule and here you can select whether trips inside and outside of your schedule are classified as Business or Personal (1)
• Under Plan, you can select the days of the week you want to track - tap the cross to make it a tick. If you select Mon-Fri it will tell you below that you have selected Weekdays, or all days will be listed if you select a different set of days (2)
• Tap Same hours every day if you want to track the same hours each selected day. (3) If that is selected, you have just one date range to choose from below that. Select the start and end time of your schedule for all days. (4)
• If you work unusual shifts or different blocks of hours in the day, you can select +more times and add additional hours in the same day. (5)
• If you don’t select Same hours every day then you will have these options for all days you have selected. You can have different hours every day if you need that! 
• When you’re done, tap Save at the top right to save your selections. (6)

Setting a work schedule also only affects classifications for auto-tracked trips, not for any manually created trips. 

There are many ways you can use our work schedule feature, but here are four common examples:

Example 1: I only want to log my business trips from Monday to Friday

If you only need to log Monday to Friday trips during your work hours, you should turn on Only track within schedule. Weekdays are selected by default. 

If you have the same hours every day, you can set them only once. If you have different hours, turn off Same hours every day then set your hours for each work day. 

Example 2: I need to log all my trips and split them between business and personal

If you need to track all your trips on all days, but then want to carefully make sure all trips are classified as business or personal for your tax records, you can set that also:

• From the Auto-tracking settings screen, make sure Only track within schedule is off.
• Then, select Based on schedule under Categorisation and open Schedule below that. 
• There, make sure Within schedule is set to “Business” and Outside schedule to “Personal”. 

If you have the same hours every day, you can set them only once. If you have different hours, turn off Same hours every day then set your hours for each work day. 

The weekend can be turned off if you don’t work then - but trips will still be tracked on these days and automatically classified as personal. If you do have any work hours during the weekend you can set them here and turn on those days.

Example 3: My work hours vary and change 

If your work hours vary, there are many options available to help you record your work hours and track accurately within them. 

Select Based on schedule and then open Schedule. Here you can select the days of the week under Plan - a perfect option if you do unusual shifts, or work weekends. 

If your hours vary each day you can deselect Same hours every day and then you can select different hours for every day you have selected. 

You can even add different blocks of hours in the day. If you tap + more times for each day you have selected, you can then add blocks of hours. This option will work well if you do unusual shifts or night work. For example, you could select 12:00am - 6:00am and then add another block of time in the same day and add 10:00pm - 12:00am to add your 10:00pm - 6:00am night shifts. 

Example 4: All trips in my vehicle are business-related

If you need to track all the trips you make and those trips are all business, you don’t need to set work hours at all!

Instead, you can set your categorisation to “Always as Business” and all trips will be classified as business automatically.

But if you want to disable tracking in the weekend for instance, you can still use Based on schedule as a good option.

The important thing is to make sure Only track within schedule is turned on. 

Then, for your work hours, you can turn off Saturday and Sunday entirely,then select 12:00am - 11:59pm for all days. 

With this option set, you will track trips as Business all week long, but not track trips at all over the weekend.

You can vary the hours during the week to suit your needs.