Set up periods and reminders for your mileage reports

Do you forget to submit your mileage report and would like to be reminded?

You can set a custom reporting period, which makes it easier to create mileage reports with the correct time frame for your deductions and reimbursement. You can set a yearly, quarterly, monthly, biweekly/fortnightly, weekly or daily reporting period. You can also choose to be notified via email when you need to create a report.

 If you are part of a Team, the Team admin can set a reporting period and a reminder for the workplace and all members will be notified via email when they need to create a report. 

Once you’ve set a reporting period, you’ll be able to select and use it from the date selector drop-down menu when creating a report.

You can see the set reporting period from the settings menu.


Set a reporting period in the mobile app

  1. Open the Driversnote App
  2. Go to Settings > Reporting Periods
  3. If you have more than one Workplace, select the Workplace you want to set a reporting period for
  4. Click the Period dropdown option and select how often you need to report your mileage (Yearly, Quarterly, Monthly, Biweekly/Fortnightly, Weekly, Daily)
  5. Click the Starting date option to select when the reporting period should start
  6. Check the box Send an email reminder, if you would like us to send you a reminder one business day after your reporting period ends. If you don’t wish to receive a reminder, simply leave the box unchecked. 
    The email reminder will include a preview of the report for all your personal/private and business trips associated with the selected Workplace.
  7. Click Save

Set a reporting period on the web

  1. Log in to Driversnote
  2. Go to Settings > Reporting Periods
  3. If you have more than one Workplace, select the Workplace you want to set a reporting period for
  4. Click the Period dropdown option and select how often you need to report your mileage (Yearly, Quarterly, Monthly, Biweekly/Fortnightly, Weekly, Daily)
  5. Click the Starting date option to select when the reporting period should start
  6. Check the box Send an email reminder, if you would like us to send you a reminder one business day after your reporting period ends. If you don’t wish to receive a reminder, simply leave the box unchecked. 
    The email reminder will include a preview of the report for all your personal/private and business trips associated with the selected Workplace.
  7. Click Save


Common Questions

Q: How can I change my reporting period?

You can change your reporting period by going to Settings -> Reporting Periods, and clicking on the workplace with a set reporting period. You can edit the time period, as well as your preference for email reminders. You can also change them from within the report.

Q: In what format can I get my mileage report?

You can download your mileage report as a PDF or Excel file.

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